Overview
We centralized equipment records and automated inspection routines across multiple sites, transforming maintenance compliance and asset tracking with a digital-first architecture.
The Challenge
Fragmented spreadsheets and manual equipment logs led to missed inspections, delayed approvals, scattered asset visibility, and elevated compliance risks.
Our Solution
We delivered an end-to-end Equipment Management solution featuring:
- Single Asset Registry: All equipment mapped with QR/NFC tags and organized by corporate/business unit/location.
- Role-based Access: Clear distinctions for Admin, Inspector, and Approver to secure workflows and approvals.
- Automated Inspection Scheduling: With reminders, overdue notifications, and checklists in the mobile app.
- Mobile Inspection: QR code scanning, guided checklist completion, and real-time image/data upload on mobile.
- Live Dashboards: Status of scheduled, complete, or missed inspections—with instant audit logs.
Key Objectives
- Centralize asset and inspection history across the enterprise.
- Automate inspection routines and deadlines.
- Ensure 100% compliance visibility for audits.
- Improve inspection quality and traceability.
Expected Outcomes
- 75% improvement in inspection accuracy via digital checklists.
- 100% faster approvals thanks to workflow automation.
- Significant reduction in untracked/missed inspections.
- Ready, audit-proof compliance data across all assets.
Project Timeline
- Phase 1: Master Data & Hierarchy Setup (1–2 weeks)
- Phase 2: Equipment Mapping & Frequency Configuration (1–2 weeks)
- Phase 3: Mobile Inspection Workflow Go-live (2 weeks)
- Phase 4: Ongoing Monitoring & Optimization (Continuous)
Process
- Defined equipment masters, locations, checkpoints, and frequency.
- Mapped each asset to specific sub-areas and assigned inspectors.
- Activated mobile QR-based inspections and approval flows.
- Launched live dashboards and compliance monitoring.
Outcome
The company achieved fully digital, traceable equipment inspections, drastically reducing missed tasks and boosting audit preparedness. Admin gained 360° oversight, and inspectors benefited from a mobile-guided process.
